Financial Services

Procurement

Working in partnership to achieve sustainable procurement, best practice and value across the University.

When goods, services or consultancy are required to support University operations, the Procurement team is available to work with you. Contact Procurement for individual or on-going requirements over $250,000 or where purchases may come with significant risk.

Further information is also available in the University's Procurement Policy, or contact the applicable Category Manager (see table below). 

Please access the main Procurement web page on the UWA Intranet 



SPEND CATEGORY
DESCRIPTION
CATEGORY MANAGER
Business Services
A range of business services including catering, event management, library, logistics, printing and record management.
Laura Harper laura.harper@uwa.edu.au
Equipment & Consumables
Personal protective equipment, office supplies, uniforms, and medical, dental, laboratory, and general consumables, equipment and services.
Luke Williamson luke.williamson@uwa.edu.au
Facilities Management

Goods and services related to facilities management, including consultancy, capital works, and maintenance. Initial contact should be with Campus Management for non-Campus Management staff.

Lindsey Youngs lindsey.youngs@uwa.edu.au

Katrina Iles katrina.iles@uwa.edu.au 

IT/Telecommunications
Goods and services related to IT / Telecommunications, including consultancy. Initial contact should be with Uni IT for non-IT staff.
Adam Meath adam.meath@uwa.edu.au
Professional Services
Accounting, audit, banking, consultancy, insurance, legal, marketing, membership and tax professional services.
Laura Harper laura.harper@uwa.edu.au
Travel
Accommodation, air travel, motor vehicle (including rental), travel management
Adam Meath adam.meath@uwa.edu.au


Nominated Suppliers

The University has agreements with a number of suppliers that are known as Nominated Suppliers. These suppliers have been through an approved selected process. It is important to use them where possible, to save you time identifying suppliers and seeking quotes. you can find the nominated supplier list at

https://uniwa.sharepoint.com/sites/uwastaffintranet/Services-support/Finance/Pages/nominated-suppliers.aspx

 

Spend thresholds

When a Nominated Supplier is not used or not available for the goods or services required, the following spend thresholds apply when selecting a supplier.

CONTRACT AMOUNT
MINIMUM QUOTATIONS/TENDER
<$10,000
One written
$10,000 to $49,999
Two written
$50,000 to $249,999 *
Three written
>$250,000
Tender
 

The overall total value (of goods, services or total contract value, i.e. the term of agreement) must not be split to fit any of the quotation thresholds. The University's Procurement Policy can be accessed at

https://uniwa.sharepoint.com/sites/uwastaffintranet/forms/Finance/Documents/ProcurementPolicy%202018%20Revision%201%2025102018.pdf

* Procurement will actively review spend data to propose consolidation opportunities for all spend levels and may, at its discretion, propose a procurement strategy.

 

Tender/Quotation waivers 

In exceptional circumstances, a request exemption from tender or quotation may be appropriate. Exceptions include where there is only one supplier in the market, maintaining compatibility with existing equipment or services and where an emergency situation prevents quotations/tenders in the time available. Poor planning does not constitute an emergency.

When this occurs a tender or quotation waiver form should be downloaded, completed and submitted to your Financial and Staff Resources (FSR) team for review. If you require more information, contact your FSR team. The waiver forms can be accessed at https://uniwa.sharepoint.com/sites/uwastaffintranet/services-support/finance/Pages/Purchasing-goods-and-services.aspx

 Further procurement information can be found at https://uniwa.sharepoint.com/sites/uwastaffintranet/services-support/finance/Pages/Purchasing-goods-and-services.aspx

 

 

You will need to login as a student or staff member through Pheme to access many of these pages and their sub-pages.