Financial Services

Research Grants Policy

This policy defines the rules and related processes to ensure compliance with legislation, audit and financial management requirements for research grant.

Policy statement

Research grants represent funding from external parties for approved research projects. Major donors include:

  • the National Health and Medical Research Council (NHMRC)
  • the Australian Research Council (ARC) (reported as a government grant in the University Accounts as they are funded under the Higher Education Support Act 2003 [HESA])
  • primary industry
  • private industries via consultancy for research.

Official research grants must be approved by the University. This approval is provided by Research Services, supported by the signatures of the grant recipient and the Head of School on a Grant Acceptance Form.

Each individual grant is allocated a specific Project Grant and a central records file by Research Services. Project Grants are established to record an initial revenue and expenditure budget, the net effect being zero. Amounts entered are in accordance with the original grant agreement and amended for any subsequent official variations.

For details regarding payment for University overheads, also known as infrastructure levy, consult the Research Services website.

Key controls

Project Grant is set up to record an initial revenue and expenditure budget, the net effect being zero. Amount entered are in accordance with the grant agreement.